Sample Job Description for Document Controller

Following are a couple of sample job description templates for the position of Document Controller:

Sample Job Description 1:

Job Title: Document Controller

Location of the job: Charlotte, NC 28202

Years of Experience: 1 to 3 Years

Job Type: Full Time Employee

Education Level: Bachelor’s degree

Job Summary:

We are currently looking to hire a Document Controller to work out of our White Plains New York Branch office with our estimating and business development teams on new bid as we expand our business practice here in the USA nationally.​

Duties and Responsibilities:

  • Overall management of files for bids, prequalifications and various other important memos
  • Regular review, renewal, and updating of company prequalifications with states, DOT’s and other clients
  • Project trafficking
  • FTP file maintenance and distribution
  • Administrative and research assistance with prequalifications
  • Preparing reports on a weekly, monthly, and special purpose basis

Position Requirements:

  • Proficient in the use of the Microsoft Office Suite of applications – Word, Excel, Access, PowerPoint.​
  • 5+ ​years of experience in structuring Bills of Material.​
  • 7+ ​years of experience in use of a Product Lifecycle Management tool (preferably in a telecommunications product development company).​
  • High school graduate required, some college preferred.​
  • Excellent communications skills.​
  • Demonstrated ability to handle multiple priorities.​
  • Strong team working skills.​
  • Oracle Configuration experience is a plus.​

Sample Job Description 2:

Company: _____________________

Job Title: Document Controller

Location of the Job: Houston, TX 77079

Job Description:

We are currently seeking an experienced Document Controller for the Mobile, AL plant.

Position Requirements:

  • High School Diploma or equivalent.​
  • Telecommunications experience is an advantage.​
  • Document control or configuration management experience.​
  • Ability to use a PLM system such as Agile and E-Matrix strongly desired.​
  • Proficiency with MS Office.​
  • Basic computer skills.​
  • Experience with Oracle.​

Duties and Responsibilities:

  • Provide support to the management team members;
  • Classify, file, audit, receive, distribute, track and maintain a system for the control of company documents according to established procedures and standards.​
  • Maintains understanding of the company organizational structure and insuring that information flows through that structure correctly and in accordance with company policy
  • Maintain compliance with OSHA regulations for the document control system;
  • Identify and help in the resolution of production related and vendor related missing documentation and documentation errors;
  • Carry out other related duties as requested.​

Salary: $12,000.00 – $14,000.00 /year

Contact Information:

[Contact Person]

Phone: ______________________

Fax: ________________________

E-mail: ______________________