Sample Job Description for Editorial Coordinator

Here is a sample job description template for the position of editorial coordinator. Don’t forget to make necessary changes to reflect the actual requirements of your organization.

Job title: Editorial Coordinator

Job Type: Full Time Employee

Education Level: Bachelor’s degree

Job Summary:

As an Editorial Coordinator, you will coordinate the weekly production of Fronteras to ensure all elements are submitted to Universal Press Syndicate on time and the publication is produced every Tuesday.​

Duties and Responsibilities:

  • Aids the Managing Editor in updating book specifications.​
  • Supports the Managing Editor in communicating project changes, electronic files, and status to vendors and internal staff.​
  • Tracks and routes printer proofs and all softproofing processes from printers to A&D, Executive Editors, and Production.​
  • Coordinates, tracks, and routes errata for the reprint process.​
  • Coordinates the permissioning for all Editorial projects, when necessary.​
  • Manages the routing of all proofing cycles for Editorial projects and maintains tracking sheets for each proof cycle; Note: includes copying/​scanning all page proofs, shipping, and communicating directly with project vendors, consultants, and authors.​
  • Creates and manages all reprint and minor book revision schedules.​
  • Publishes weekly status on all projects to Managing Editor.​
  • Ensures editors and designers adhere to tracking and alerts Managing Editor to late batches.
  • Creates and manages tracking database based on project schedules for multiple projects using Microsoft Excel, Integrated Publishing Framework, and/​or other databases.​

Position Requirements:

  • Must be proficient in the computer software programs required to do job duties.​
  • Must be bi-lingual (English/​Spanish); have excellent verbal and written communication skills
  • Must have excellent organizational, detailed record keeping and time management skills.
  • Experience in one or more of the following areas is preferred: newspaper or other media editorial, marketing, sales or administration.​

Salary: $12.00 – $16.00 Hourly DOE