Sample Job Description for Meeting Coordinator

Here is a sample job description template for the position of Meeting Coordinator:

Job Title: Meeting Coordinator

Location of the job: West Virginia, WV 25301

Years of Experience: 1 to 3 Years

Job Type: Full Time Employee

Education Level: Bachelor’s degree

Job Summary:

Small, boutique medical education company specializing in innovative dermatology education programs is looking for a dynamic, experienced and professional Dinner Meeting Coordinator to join and support their organization.​

Duties and Responsibilities:

  • Ability to travel to client and onsite programs, as needed.​
  • Ensures that communication standards are met and that the company brand and image are maintained on all client projects.​
  • Creates and maintains client files, which would include contracts, client communication, market research and any appropriate marketing, production, financial and editorial information.​
  • Participates in on-site meetings with clients and physicians for the implementation of company’s physician education/​communication programs, services and products.​
  • Works closely with colleagues within the meeting department to ensure that all client activities undertaken closely follow the vision, mission, goals and objectives of Physician Resources.​
  • Performs and/​or coordinates all the following related tasks as noted in the client project agreement
  • Serves as the primary day-to-day customer service contact for external and internal teams when necessary to plan
  • Provides clear and professional communication relating to assignments/​ projects/​programs to all clients, external partners, colleagues, and team members.​

Position Requirements:

  • Ability to work with a variety of partners, both internally and externally, and to foster teamwork in a fast-paced, demanding work environment
  • Strong organizational and time management skills with excellent attention to detail
  • Ability to work with limited supervision and achieve results
  • Ability to communicate effectively with all levels of internal staff and customer organizations
  • Ability to present self and company professionally in all written and verbal communications
  • Ability to maintain flexibility and foster teamwork in a fast-paced, demanding work environment with some late nights and weekend time required
  • Knowledge of and experience in business writing and budgeting
  • Past experience contracting and managing third party vendors, sourcing venues, and reporting process compliance
  • Strong verbal and professional communication skills with a particular and consistent attention to detail
  • 3-5 years experience in medical publications and/​or medical education

Salary: $13.00 – $14.00 Hourly DOE