Sample Job Description for Admin Coordinator

A sample job description template for the position of Admin Coordinator is given below:

Job Title: Admin Coordinator

Location of the job: Framingham, MA 01701

Years of Experience: 1 to 3 Years

Job Type: Full Time Employee

Education Level: Bachelor’s degree

Job Summary:

Randstad in partnership with Bose Corporation is currently looking for an enthusiastic Administrative Coordinator to support our internal Public Relations team.

Duties and Responsibilities:

  • Prepares meeting agendas, meeting minutes, and audit reports.​
  • Establishes and maintains a complete and accurate office filing system of records
  • Maintains assigned metrics.​
  • Assist in creating and arranging presentations
  • Office Supply Management and Ordering
  • Training coordination for the Quality Department
  • Accumulates accounting or business performance statistical data from statements and reports
  • Assists in preparing trial balances, charts, and graphs, and compiles information for non-recurring management reports from raw data.​
  • Processes time cards and time sheets by monitoring for errors and omissions to the Payroll department.​
  • Checks expense reports, prepares travel orders, and makes reservations as required.​
  • Prepares weekly labor and monthly financial reports.​

Position Requirements:

  • Thrive in an environment where multiple activities are ongoing
  • Highly trustworthy and able to manage confidential information
  • An understanding of the nuances of arranging travel, meetings, and conference calls for globally-located participants
  • Ability to take initiative, to be resourceful and to adapt to change
  • Strong organizational skills, detail oriented, and the ability to handle multiple priorities at once
  • Exceptional written and verbal communication skills
  • Interest and experience in using technology to improve work efficiency
  • Internet savvy with proven mastery of Office applications, including Word, Excel, PowerPoint, Visio and Outlook
  • Minimum 2 years administrative experience in a fast-paced, high-tech environment
  • BA or equivalent degree from a reputed university

Salary: $21.00 – $25.00 Hourly DOE