Sample Job Description for Administration Assistant

Find below a couple of sample job description templates for the position of Administration Assistant.

Sample Job Description 1:

Job Title: Administration Assistant

Location of the job: Melville, NY 11747

Years of Experience: 1+ to 2 Years

Job Type: Full Time Employee

Education Level: Bachelor Degree

Job Summary:

In this position, you will play a key role in providing support to management in the field office by handling all contracting, licensing and secretarial assistance. You will also be committed to providing excellent customer service to external and internal clients.

Duties and Responsibilities:

  • Assists with new employee orientation documentation and activities such as safety training and FLSP training on administrative processes as needed.
  • Assists the SOA in standard or specialized billing as needed. Using billing decision input from the SOA, processes and audits service request information.
  • Prepares mailings to the customer or FLSPs as directed.
  • Accurately and daily posts reported service request information into a service technology system. Posted documents include daily faxes of service tickets, material purchases, and other service ticket job related transactions. Ensures FLSP’s are submitting daily.
  • Proactively contacts customers at 10 to 14 days from date of invoice to ensure commitment to pay. Escalates issues as needed to the SOA.
  • As a daily back up to the SOA, communicating with both customers and FLSPs regarding needs and requirements to achieve ultimate customer satisfaction. Escalates issues as appropriate.
  • Issues purchase orders as needed. Ensures material costs are posted to appropriate contract or ticket.
  • Performs other duties as assigned.

Position Requirements:

  • A minimum of 1 year administrative or clerical experience.
  • Proficiency in Microsoft Word and Excel.
  • Ability to collect, compile and analyze information and data.
  • Strong oral and written communication skills.
  • High level of initiative, versatility and ability to use judgment.

Sample Job Description 2:

Company: _____________________

Job Title: Administration Assistant

Location of the Job: North Bend, WA 98045

Job Description:

Integrated Controls and Information, focused on delivering leading edge solutions in the field Automated machine control, is currently looking to recruit an Administration assistant for our office located in Flowery Branch, Georgia.​

Position Requirements:

  • 1+​ years experience in a customer service related position.​
  • Computer experience with 35-45WPM and understand Microsoft Office Programs.​
  • Ability to communicate effectively and provide proper follow up.​
  • Ability to prioritize, organize, problem solve and meet deadlines and goals.​
  • Basic QuickBooks experience.​

Duties and Responsibilities:

  • Maintain and organize all office supplies
  • Providing front office customer service (telephone and reception area)
  • Maintaining adequate levels of administrative support to all internal and external employees
  • Processing orientation paperwork
  • Assist with data entry of personal data updates, starts and finishes in QuickBooks
  • File and maintain all office paperwork
  • Processing of payroll checks (sort, stuff, and mail)
  • Alphabetize and submit timecards to corporate office for Automated Hours Collection System exception accounts

Salary: $12,000.00 – $13,000.00 /year

Contact Information:

[Contact Person]

Phone: ______________________

Fax: ________________________

E-mail: ______________________