Sample Job Description for Administrative Support Specialist

A sample job description template for the position of Administrative Support Specialist is given below:

Job Title: Administrative Support Specialist

Location of the Job: Scottsdale, AZ, 85260

Years of Experience: 2 to 3 Years

Job Type: Full Time Employee

Education Level: Bachelor’s degree

Job Summary:

GTL is currently seeking an Administrative Specialists to work in the South Central and North East Region of the US.​

Duties and Responsibilities:

  • Maintain immigration files on all Japanese staff members and their families.
  • Provide the customary support for visitors and company executives, to include planning and providing all elements of meetings
  • Provides written translation of documents, reports, presentations, letters, manuals, memorandums, etc.
  • Orders and maintains office supplies; controls the use of company-owned vehicles, gas cards and apartments.
  • Communicates frequently with internal and external contacts regarding various issues.
  • Provide administrative services to staff including VP, Director and executives and preparation of computer-generated materials, i.e. reports, presentations,
  • Manage the maintenance and proper upkeep of all company residential properties including furnishing homes and corresponding to home owners’ associations.
  • Provides administrative and related services to Japanese staff and other staff in both English and Japanese including travel arrangements, company vehicle maintenance and contacting HQ in Japan.
  • Provides assistance to Japanese families with household matters including assisting with bills, schools, doctors, banking and DMV.
  • Maintains company residential properties for Japanese Staff.
  • Performs other duties as assigned.

Position Requirements:

  • Associate Degree or extensive Administrative experience
  • Proficient with Microsoft Office, Adobe, Excel and any other applicable programs that may be required.​
  • Exception organizational skills
  • Minimum two years experience in administering the work flow of wireless telecom projects

Salary: $16.00 – $18.00 Hourly DOE