Sample Job Description for Accounts Payable Specialist

The job of an Accounts Payable Specialist involves doing accounting and taxation related work pertaining to vendor invoices. Given below is a sample job description template for the position of Accounts Payable Specialist.

Job Title: Accounts Payable Specialist

Years of Experience: 1 to 3 Years

Job Type: Full Time Employee

Education Level: Bachelor’s Degree

Job Summary:

We are seeking a qualified Accounts Payable Specialist to join our team at our world headquarters in Perrysburg, OH.​The position provides direct support for processing the day-to-day vendor invoices based on departmental procedures.​ Works closely with purchasing and plant personnel to resolve vendor invoice issues.​

Duties and Responsibilities:

  • Very fast and accurate Data entry is required.
  • Communicate with co-workers, management, clients, and others in a courteous and professional manner.
  • Assist with 1099 process
  • Assist with month-end close
  • Provide back-up to AP Supervisor
  • Process check requests, garnishments and tax payments insuring all appropriate approvals have been received.
  • Research phone calls and discrepancies.
  • Responsible for frequent check-runs.
  • Post invoices into the computer system on a daily basis.
  • Conform with and abide by all regulations, corporate policies and procedures, and instructions.
  • Ensure processors accuracy, timeliness and compliance to company policies.
  • Audit and review processors daily work as well as employee expense reports.

Position Requirements:

  • Previous manufacturing company experience is preferred.​
  • Experience and proficiency with Microsoft programs such as Excel and Outlook a must.​
  • Experience using ERP systems such as Oracle, SAP or PeopleSoft preferred.​
  • Ability to calculate commissions, proportions, and percentages.​
  • Ability to read and analyze documents and procedure manuals.​
  • Minimum 3-5 years of experience working in a large accounts payable department.​