Sample Job Description for Records Specialist

A sample job description template for the position of Records Specialist is given below.

Job Title: Records Specialist

Location of the job: Mansfield, MA 02048

Years of Experience: 1 to 3 Years

Job Type: Full Time Employee

Education Level: Bachelor’s degree

Job Summary:

One of Washington, DC’s most established law firms is actively seeking an experienced and talented Records Clerk/Records Analyst/Records Specialist for a temp-to-hire assignment that offers great long-term potential with its Records Department.

Duties and Responsibilities:

  • All other duties and projects as assigned by the department manager
  • Maintain and report department statistics
  • Provide support for audits
  • Generate reports, troubleshoot records issues and reconcile errors
  • Scan and catalogue records and documents
  • Input all incoming records and data into tracking system and databases
  • Inventory records on three levels: Box, Folder and Document
  • File management
  • Management of the Life Cycle of Records

Position Requirements:

  • Ability to use own discretion on major functional areas of responsibility guided by the contracts.​
  • Ability to work as part of a team
  • Ability to interact well with a variety of people who are seeking action or attention simultaneously
  • Excellent customer service and best practices skills
  • Must be able to lift up to 30 pounds
  • Intermediate to advance level knowledge in Microsoft Office applications.​
  • At least 2 years of office and reception experience with 75 or more employees.​
  • At least 4 years of Records Management experience.​
  • High School Diploma required, Bachelor’s degree preferred.​